Minutes of special meeting


The meeting started at 11:30 AM with 32 members present (see the attached list).

Regarding the future operation of the group, the following issues were discussed and voted on.

1 – Establishment of the group as an independent entity was discussed.

It was resolved that Mrs Keshavarz  as the president and Dr Farjad as the secretary start the proceeding and register the group as incorporation.

2 – The official name of the group.  A few names were suggested and voted on.

It was resolved that the group should be referred to as “Iranian Senior Women’s Association”.

3 – The frequency and duration of the meetings was discussed.

It was resolved that the group gets together every other Tuesday from 10:00 AM to 3:00 PM

4 – The financial matters were raised.  Dr Farjad reported that the cheapest public liability insurance that Kim Harris from the Hornsby Council has suggested is $518. The cost of hiring this hall is around $900 plus the cost of registration. Presently we depend on the monthly membership ($5.00) that will not be sufficient in future.  Different options to raise the required funds were discussed. 

It was resolved that:

 A - the monthly membership fee of $5.00 should not be increased as most of the members are pensioners and can not afford a higher membership fee.

B - members pay a $10.00 annual fee to contribute towards the cost of insurance.

C – those members of the group that can afford to contribute more, as well as advocates of the group should be encouraged to financially assist with the running cost.

D – as the money is needed for the establishment costs, members pay $30 towards their financial contributions till the end of April 2011.

5 – The goals and daily group program. The reasons for existence of the group, its aims and activities were discussed and agreed upon.

The Association Aims to provide the Iranian Senior women with:

  1. 1.     an environment that meets their social & cultural needs to promote their sense of belonging
  2. 2.     education on better and healthier living style to enhance their quality of life
  3. 3.     information about services and assistances available to them through different organisations.
  4. 4.     network of like minded people who could support each other physically and mentally.
  5. 5.     a fun, enjoyable and pleasant environment.

Tuesdays’ Activities:

10:00 - 10:30

10:30  - 11:00

11:00 – 12:00

12:00 – 13:00

13:00 – 14:30

14:30 – 15:00

Arrival (tea & coffee), Socialising, Borrowing &/or returning  DVDs & books

Physical & mental health education

Guest speakers

Lunch Socialising, Borrowing &/or returning  DVDs & books

Entertainment: Music, dance Joke, etc

Cleaning the Hall

6 –End of the year session.

It was agreed that at the gathering of 14th November the following take place:

A - Christmas celebration- members bring their suggestions for activities and entertainment to the meeting on the 30 November. Members inform & invite their friends for the party and the special meeting.

B – Election of the other directors for the Association.

      The Group voted:

Mrs Keshavarz as President

Dr Farjad as Secretary

                  The following members were nominated for other position to be voted on the 14th Dec.:

                        Froza Soltani

                        Moti Hafshehjani

                        Nahid Abassi

                        Roshanak Mojtahedi

                 More nominations will be taken on the 30th  November.

The meeting was adjourned at 12:30. The next special meeting will be on the 12 December 2010

   Najibe Keshavarz (Khani)                                                        Mehrassa Farjad

                 President                                                                         Secretary